9.4 Register of Secretaries
9.4 REGISTER OF SECRETARIES
The Register of Secretaries is a statutory register maintained by a company to record details of its company secretaries. The register of secretaries typically includes the following information:
- Name and any former names of the secretary.
- Residential address.
- Nationality.
- Date of appointment as secretary.
- Date of cessation (if applicable).
- Details of any qualifications or professional memberships held by the secretary (if required by law).
Access and inspection
Typically, the register can be inspected by company officers, shareholders, and regulatory bodies, as specified by the laws and regulations of the jurisdiction.
Maintenance and updates
The company is responsible for keeping the register of secretaries up to date and accurate. Any changes in the details of the company secretary, such as appointments, resignations, or changes in personal information, should be promptly recorded in the register.
Retention period
The register should be maintained for a specified period as mandated by the applicable laws or regulations. Companies should comply with the legal requirements regarding the retention and preservation of company records, including the Register of Secretaries.
